Our Projects, Productions and Software
ONLINE QUESTIONNAIRE AND EXPERIMENT SYSTEM
We have developed an online survey and experiment system accessible to all researchers and students in our faculty.
The system allows you to easily put a questionnaire online. This system provides many advantages for data security and confidentiality:
Access to this system is reserved for students and faculty staff.
Contact: Jacques Sougné
Ethics Committee File Management
All students working on a thesis, as well as all researchers planning a study must submit to the approval of the faculty's ethics committee. The number of files to process per year exceeds 500 per year. The system put in place allows:
• researchers/students to submit a file, upload documents and monitor the status of their file;
• thesis/dissertation supervisors to validate and monitor the status of their students' files;
• committee members to read, review, evaluate, ask questions;
• the chairwoman to make the final decision.
The system is interfaced with the thesis management system to warn supervisors and prevent students from having a jury and therefore from submitting on Mathéo a thesis not validated by the ethics committee.
Thesis Management and Defense Scheduling
As early as 2006, we had developed an electronic thesis submission system, a jury assignment system and a defense schedule planning system.
Since then Mathéo appeared and we have interfaced our thesis project management system, jury selection and ethics committee validation with the submission on Mathéo.
We then interfaced Mathéo with our system for scheduling thesis defenses and publishing timetables. Recently, students in their first year of master's studies have been able to consult the thesis topics proposed by professors and register for the thesis partim 1 course. This allows them to decide on a thesis project, assign a supervisor, and better distribute students among the various supervisors.
B3, M1, M2 Internship Management
Master students in Speech Therapy and Psychology must complete one or two internships in M1 and M2. In speech therapy they must also complete them in B3.
This brings the number of internships to manage in the faculty to more than a thousand per year. Since internships are mainly done externally, finding internships for all students has become increasingly difficult and we are facing full competition from other universities.
The system put in place allows:
• professors to manage their internship supervisors, internships, internship locations, to publish available internships for the academic year;
• Students must choose an internship that has been approved by their professor. They must complete their internship report, record the number of hours worked, and obtain an internship certificate;
• the administrator to manage lists of internship supervisors, send them internship supervisor certificates, contact them, and take good care of them. She can also manage the flow of a student's file status, from the choice of internship to the certificate;
• the department can manage conflicts, which can go as far as banning an internship supervisor.
CPLU Psychological Clinic Management
The IT unit has developed a management system for the University Psychological and Speech Therapy Clinic.
The system includes several modules:
- Management of consultation rooms.
- Management of the clinic's schedule.
- Management of clinicians including their availability.
- Management of patients including their files.
- Management of clinic accounting and patient payments.
- Management of billing for clinicians and the CPLU.
- Management of appointments.
- Management of data security.
Access to this system is reserved for therapists and administrative staff of the clinic.
Contact: Sylvie Willems (Head of Clinic)
Printing System (ticketing)
The IT unit has set up a printing service for students.
This system allows those who have credit to use the UDI color laser printer in the Piaget room and the A3 printer in Cafeim. Credit is linked to your ULg ID. The system automatically calculates your credit based on your printouts. You can add credit to your account (minimum €1) with J. Sougné (3rd floor B32) or Michel Jacques (ground floor B32).
The price for color printing is 15 cents, black and white A4 printing is 5 cents, and A3 printing is 10 cents.
Access to this system is reserved for ULg students.
Virtual Biological Anthropology TDs for Prof. Poncin
This application allows students to manipulate 3D objects representing primate skulls. They can study their characteristics, their age, their name and the identification criteria. They can also self-test.
Life Questionnaires Mobile Application
This is a tool for conducting momentary ecological assessments. These assessments enable the repetitive, real-time measurement of
various variables (thoughts, emotions, behaviors, physical state, and context) in the individual's specific, natural, and changing
environment.
The tool also enables momentary ecological intervention by sending real-time notifications that prompt action on the part
of the participant/patient. The application is currently being developed on iOS and integrates with our Surveys web application.
The app is available on the Apple App Store and Google Play Store.
Test Library
Although managed by the library network, the test library is too specific to be included in existing IT tools. At the library's request, we therefore created an application to manage tests (searching for a test, managing loans, test content, missing items, available forms, etc.).
TV Announcements Intranet Announcements
A small news system that is displayed in our intranet and on the TV at the entrance of B32
MassStorage Archiving Request
When the researcher wants to archive their study, they place their files in a share on the developed platform. The system performs a whole series of checks to clean and standardize the files.
It is important to ensure that this data will still be accessible in 50 years. Researchers will therefore need to provide information about this data. It is necessary to ensure that the details of the study can be found from a file (role of the XML file inserted with the archive on MassStorage) and that the data files can be found from a study (role of the SQL database on our server).
Once the file is complete, the researcher requests archiving. The archivist (designated by the RUs) checks all this and returns or accepts the file. The archivist will place the files sent by the researcher on the MassStorage and will indicate where the file is saved in the SQL database.
Belenos
The IT unit has developed a system for entering, tracking, and managing intervention requests.
The system includes a user interface that allows encoding, tracking, and communicating about an IT problem.
A management interface reserved for UDI staff enables the maintenance of a database of faculty machines and keeps track of all interventions on these machines. It also helps build a database of solutions allowing us to intervene as quickly as possible.
Access to this system is reserved for faculty staff.
File Sharing
This collaborative system allows you to share files with your correspondents via the internet. Files are grouped in the form of a web page.
You can add a title, description, subtitles, and files that also have a title and description. To this sharing, you can also include an ID and password so that your correspondents can insert files. In this case, you will be notified of the deposit by email. You can then modify or delete this submission. Access to each of your shares is done by communicating a unique link. Be sure to communicate it only to those who have the right to access it!
The maximum file size has been set to 2GB.
Files are automatically deleted, and you can decide on the date (5 years maximum). You will be notified by email one week before deletion, which will allow you to postpone the fateful date.
For each file, you can decide to add a download warning, which will emphasize confidentiality or copyright, etc. You can compose the text.
Please note that this system is not a backup system; we do not guarantee the prevention of data loss!
Access to this system is reserved for faculty staff for the management and creation of shares. However, access to the shares is universal as long as you have the encoded link.
Clinical Attestation System
Access to the profession of clinical psychologist is regulated; only students who have completed clinical training are eligible. This application allows the administrator to generate all certificates after deliberation, and thanks to a QR code, employers can verify the authenticity of a certificate.
Supervision Tasks Valorization
This platform aims to provide non-academic staff with a certificate listing all the supervisory tasks performed in connection with courses. This tool was developed in collaboration with the Academic Affairs Department at the request of the Vice-Rector in charge of teaching.
Appointment System
Attendance Taking System
Woccq (WOrking Conditions and Control Questionnaire)
Collective diagnostic method for psychosocial risks related to work developed by Prof. Isabelle Hansez. We created the online version of the questionnaire as early as 2006. This questionnaire is still active and acclaimed by many companies up to Russia... This has contributed to funding several researchers and their theses.
RESEARCH PARTICIPANT RECRUITMENT AND MANAGEMENT SYSTEM
It is difficult for our researchers to recruit volunteers to participate in their experiments. The system put in place gives internet users passing through the faculty's web page the possibility to register, express their preferences and unsubscribe from a volunteer database. On their side, our researchers can select them based on sex, age, laterality, expressed preferences and date of last participation. They can thus contact them to offer them an experiment.
This system is available on our intranet for our researchers, and on our website for volunteers.
CONFERENCE, CONGRESS AND SCIENTIFIC MEETING MANAGEMENT SYSTEM
This system aims to facilitate the organization of scientific meetings in our facilities.
It includes a series of tools such as:
- Management of submissions (papers, posters, symposiums, demos, etc.).
- Management of the review process (instructions, reviewer management, assignment of submissions to reviewers, mailing, etc.).
- Management of the selection of submissions in different categories.
- Conference planning (schedule selection, room selection, parallel sessions, etc.).
- Registration management (events, merchandise, rates, deadlines, payment methods, etc.).
- Monitoring of registrations and payments.
- Development of the conference website.
This system is temporarily deactivated and awaiting modernization.
